Close deals,
not spreadsheets
Your agents are in the field. Your property managers are across town. Your admin team is juggling licences, contracts, and compliance. HR runs on phone calls and memory. Cedrios puts every person, every document, and every company asset in one place — so you focus on closing.
Built for agencies, property managers, valuers, and developers across Africa
A day in the life of a real estate business
A property manager calls in sick — 3 viewings scheduled today
Nobody else knows which properties she was showing, to which clients, or where the keys are. The clients are already on their way.
An agent's professional licence expired last month
He's been showing properties and negotiating deals with an expired licence. If a client or regulator finds out, your agency's reputation — and possibly its operating licence — is at risk.
The Estate Agents Registration Board requests your staff register
They want a list of all licensed agents, their registration numbers, and employment dates. It's in a folder. And a spreadsheet. And partly in your head. The submission deadline is tomorrow.
A new agent joined 3 weeks ago — still no paperwork
No signed contract, no copy of their professional licence, no emergency contact. They're representing your brand to clients and you don't even have their full details on file.
A company phone and laptop are missing
An agent left 2 months ago. They had a company phone with client contacts, a laptop with property listings, and a set of show house keys. None were returned. No record of what was issued.
Two agents want the same weekend off — open house weekend
Open house weekends are your biggest lead generators. Both agents requested leave on WhatsApp. You said 'let me check' to both. It's Thursday. One of them has to work.
Every problem above — solved
Every team member profiled — office to field
Agents, property managers, valuers, admin staff, drivers, cleaners — complete digital profiles. Professional licence numbers, certifications, emergency contacts, employment type. Find anyone instantly.
Registration board wants your staff register? Filter by role 'Agent' → export CSV. Every name, licence number, and employment date. 2 minutes.
Professional licence tracking that protects your brand
Estate agent licences, valuer certifications, property management accreditations, CPD records — stored per person with automatic expiry alerts at 90, 30, and 7 days.
Agent's licence expiring next month? You knew 90 days ago. Renewed on time. No expired agents representing your brand. No regulatory risk.
Leave that doesn't kill your showings
Team members request leave from their phone. You approve with one tap. The calendar shows who's off — so you never approve leave that leaves properties unshown and clients unserved.
Two agents want open house weekend off? You see the conflict instantly. Approve one, reschedule the other. Your biggest lead weekend stays fully staffed.
Track every company asset — especially the ones that leave the office
Phones with client contacts, laptops with listing data, show house keys, lockboxes, signage, branded materials, tablets, cameras — assigned with digital acknowledgement. Return checklist on departure.
Agent leaves? Return checklist: company phone (with all client contacts), laptop, 4 sets of show house keys, branded signage. Everything collected. Nothing walks out the door.
Contracts and compliance documents always accessible
Employment contracts, commission agreements, non-compete clauses, professional licences, CPD certificates — stored per person, searchable, access-controlled.
Commission dispute? Open the agent's profile → their signed commission agreement is right there. Timestamped, stored, undeniable.
Self-service for your field team
Agents and property managers check their leave balance, update their phone number, and access their documents from the field — without calling the office.
Agent between viewings wants to check their leave balance? They check on their phone. You're not interrupted. They're not frustrated.
Works for every type of real estate business
| Business Type | Typical Team | Core Needs | Plan |
|---|---|---|---|
| Solo Agent / Small Agency | 1–5 agents + admin | Agent profiles, licence tracking, key and phone tracking, leave management | Free (up to 5) or Starter ($2/user) |
| Residential Agency | 5–20 agents + support | Agent licence management, commission agreement storage, equipment tracking, leave scheduling | Starter ($2/user) |
| Commercial Real Estate Firm | 10–40 agents, analysts, admin | Multiple departments, certification tracking, asset management, compliance documentation | Starter ($2/user) or Business ($4/user) |
| Property Management Company | 10–50 property managers, maintenance, admin | Field staff tracking, key management across properties, maintenance scheduling, leave coordination | Starter ($2/user) or Business ($4/user) |
| Valuation Firm | 5–30 valuers + admin | Valuer registration tracking, CPD records, report equipment, compliance | Free (up to 5) or Starter ($2/user) |
| Property Developer | 20–100 office + site staff | Mixed workforce, safety certifications, equipment tracking, multi-site management | Starter ($2/user) or Business ($4/user) |
| Real Estate Group / Franchise | 50–200+ across branches | Multi-location support, per-branch admin, unified agent register, cross-branch transfers | Business ($4/user) or Scale ($7/user) |
One expired licence can cost you your agency
Estate agents, valuers, and property managers must be professionally registered. Operating with unlicensed staff puts your entire business at risk — fines, reputational damage, and regulatory action.
| Document | Why It Matters | Alert |
|---|---|---|
| Estate Agent Licence | Required to transact in property. Expired = agent operating illegally. Your agency is liable. | 90, 30, 7 days |
| Valuer Registration | Valuations by unregistered valuers may be legally invalid. Client disputes follow. | 90, 30, 7 days |
| CPD Records | Continuing professional development required for licence renewal. Miss it = licence not renewed. | 90, 30, 7 days |
| Property Manager Accreditation | Required in regulated markets. Building owners and body corporates demand it. | 90, 30, 7 days |
| Professional Indemnity Insurance | Covers errors and omissions. Lapsed PI = you're personally liable for mistakes. | 90, 30, 7 days |
| Company Operating Licence | Your right to operate as an agency. Expired = shut down. | 90, 30, 7 days |
| Fidelity Fund Certificate | Required in South Africa and some other markets. No certificate = no transactions. | 90, 30, 7 days |
Compliance dashboard shows every licence and certificate expiring in the next 90 days. One screen. No surprises from the registration board.
The key problem — solved
Real estate businesses handle more keys than almost any other industry. Show house keys, office keys, property access cards, lockbox codes, building master keys. Losing one can compromise a property's security and your client's trust.
How Cedrios tracks every key
- 1Create 'Keys & Access' as an asset category
- 2Add each key set: property address, key type, number of copies
- 3Assign to agent or property manager with digital acknowledgement
- 4Track which agent holds which property's keys at any time
- 5When an agent goes on leave, transfer keys to covering agent — logged
- 6Agent leaves the company? Return checklist includes every key they hold
- 7Full chain of custody: who had this key, when, and why it was transferred
A lost key can cost you a lock change, a security breach, and a client relationship. Cedrios ensures every key is tracked and every handover is documented.
What it costs for your business
| Business | Staff | Plan | Monthly | Annual | Context |
|---|---|---|---|---|---|
| Solo agent + assistant | 2 | Free | Free | Free | Free forever. Profiles, licences, documents. |
| Small agency | 5 | Free | Free | Free | 5 people? Still free. |
| Residential agency | 12 | Starter | $24 | $240 | Less than one lost key lock change |
| Commercial firm | 25 | Starter | $50 | $500 | Less than one compliance fine |
| Property management company | 40 | Business | $160 | $1600 | Less than one unreturned company phone |
| Valuation firm | 15 | Starter | $30 | $300 | Less than one invalid valuation from an unregistered valuer |
| Real estate group (3 branches) | 80 | Business | $320 | $3200 | One system across every branch |
| Property developer | 120 | Business | $480 | $4800 | Less than one day of site downtime from a missing safety cert |
Pay annually and get 2 months free
Before Cedrios vs. After
Before
- Agent licences tracked in a folder — expiry discovered by the registration board
- Show house keys in a drawer — nobody sure who has which
- New agent starts without contract, licence copy, or emergency contact
- Company phone and laptop issued — no record of who signed for them
- Open house weekend short-staffed because leave was double-approved
- Registration board requests staff register — takes 2 days to compile
- Commission dispute — no signed agreement to reference
- Agent leaves — takes client contacts, keys, and equipment
After Cedrios
- Every licence tracked with 90/30/7-day alerts. Renewed on time. Zero risk.
- Every key set assigned, tracked, and transferred with full history.
- Agent onboarded in 60 seconds. Contract, licence, contact — all on file.
- Every device assigned with serial number and acknowledgement.
- Team calendar prevents conflicts. Open house stays fully staffed.
- Filter by 'agents' → export. Complete register in 2 minutes.
- Signed commission agreement stored per person. Undeniable.
- Return checklist: phone, laptop, keys, signage. Everything collected.
What real estate businesses say
“We have 18 agents across 2 offices. Before Cedrios, I didn't know one agent's licence had expired until the registration board flagged it. Now I get alerts 3 months in advance.”
Agency Director
Nairobi
“An agent left and took a company phone with 200 client contacts. We had no record of what was issued. After implementing Cedrios, every device is tracked and acknowledged. It won't happen again.”
Operations Manager
Johannesburg
“Open house weekend used to be a staffing gamble. Now I see the team calendar on Monday and plan the whole weekend by Tuesday. Every property has an agent.”
Branch Manager
Kigali
Frequently asked questions
Your properties have value.
So does your team's time.
Free for up to 5 people. No credit card. Set up between viewings.