Every document, one secure place
Replace filing cabinets, email attachments, and scattered Google Drive folders. Every contract, ID, and policy — searchable, access-controlled, and always at hand.
Pre-built templates for Kenya, Nigeria, South Africa, Ghana & Rwanda
Sound familiar?
Filing cabinets full of paper
Contracts in one drawer, IDs in another, tax docs somewhere else. Finding anything takes 20 minutes — if you find it at all.
Documents lost in email
Contracts sent as attachments months ago. Buried in someone's inbox. They left the company — now the email is gone too.
Expired certifications — nobody noticed
A work permit expired three months ago. A safety certificate lapsed. You only find out when the auditor comes knocking.
No control over who sees what
Disciplinary records in a shared folder. Medical documents accessible to everyone. No privacy, no compliance.
Everything you need to manage documents
Every person's documents in one place
Upload contracts, IDs, certifications, tax forms, and performance reviews per person. Categorised, searchable, and viewable inline — no downloading needed.
- Upload PDFs, images, and Word docs (up to 10MB each)
- Default categories: Contract, ID/Passport, Tax, Certifications, Performance, Disciplinary, Medical
- Create your own custom categories
- Search by person name, category, or document title
- View PDFs and images inline — on desktop and mobile
- Every document tagged to a person and a category
Company policies everyone can actually find
A central home for your employee handbook, code of conduct, leave policy, and health & safety docs. Your people access them from their self-service portal — no more asking HR.
- Upload handbooks, policies, and procedures
- All team members can view from self-service portal
- Control visibility: everyone vs managers only
- Version tracking — upload a new version, old one is archived
- No more 'which version is current?' confusion
The right people see the right documents
Role-based access controls that comply with POPIA, NDPR, and data protection laws. Sensitive documents stay private. Every access is logged.
- Super Admin: full access to all documents
- HR Admin: access within their entity or branch
- Manager: only their direct reports' documents
- Person: only their own documents + company policies
- Sensitive flag: Medical and Disciplinary restricted to HR Admin only
- Full audit trail of who viewed or downloaded what
Never miss an expiry date again
Set an expiry date on any document — work permits, certifications, contracts. Cedrios sends automatic reminders at 90, 30, and 7 days before expiry so you're never caught off guard.
- Set expiry date on upload
- Automatic alerts at 90, 30, and 7 days before expiry
- Alert on the day of expiry
- Dashboard widget: all documents expiring in the next 90 days
- Never fail an audit because of a lapsed certification
Document templates, ready to use
Pre-built employment contracts, offer letters, warning letters, termination letters, and NDAs — with the right legal language for your country. Auto-fill with your people's data.
- Pre-built: Employment Contract, Offer Letter, Warning Letter, Termination Letter, NDA
- Country-specific versions for Nigeria, South Africa, Kenya, Ghana
- Auto-fill with person data: name, job title, start date, salary
- Create your own custom templates with variables
- Generate a document from a template in seconds
Proof your team read the policy
Mark any document as 'requires acknowledgement.' Your people get notified and must confirm they've read it. You get a timestamped record — perfect for compliance and audits.
- Flag any document as requiring acknowledgement
- Team members notified to review and confirm
- Timestamped record of who acknowledged and when
- Dashboard showing who hasn't acknowledged yet
- Proof of compliance for auditors and labour disputes
Before Cedrios vs. After
Before
- Paper files in cabinets
- Contracts lost in old email threads
- Shared Google Drive — anyone can see anything
- Expired certifications discovered during audits
- Writing contracts from scratch every time
- No proof anyone read the handbook
After Cedrios
- Digital, searchable, accessible from any device
- Every document tagged to a person and category
- Role-based access — private by default
- Automatic expiry alerts at 90, 30, and 7 days
- Country-specific templates, auto-filled in seconds
- Timestamped acknowledgement records
Frequently asked questions
PDF, JPG, PNG, and Word documents. Each file can be up to 10MB.
Still have questions?
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