Run your school, not your paperwork
You became an educator, not a filing clerk. But between teacher contracts, leave requests, certification renewals, and tracking who has which projector — HR admin eats your week. Cedrios gives you that time back.
Used by schools across Kenya and Rwanda
A day in the life of school admin
You need cover. But who's already off today? Check the notebook. Check WhatsApp. Ask the deputy. Nobody's sure.
It's in the filing cabinet. Somewhere. The one in the principal's office that hasn't been organised since last term.
You need a list of all teachers, their qualifications, TSC numbers, and contract dates. That's 3 different files and a full day of work.
6 contracts need renewing. 3 teaching certificates are expiring. 2 probation reviews are overdue. You only know about 1 of them.
You open the Excel sheet. The formula looks wrong. They say they've taken 5 days, the sheet says 8. An argument follows.
No record of who signed it out. The asset book hasn't been updated this year. The laptop is gone.
Every problem above — solved
Complete staff profiles
Every teacher, administrator, cleaner, and security guard — one digital profile. Personal details, qualifications, TSC number, emergency contacts, employment history. Find anyone in seconds.
County office requests staff records? Search, filter, export CSV. Done in 2 minutes, not 2 days.
Leave that runs itself
Teachers request leave from their phone. The head of department approves with one tap. Balances calculated automatically. You always know who's available and who needs cover.
Teacher calls in sick at 7:30am? Open the team calendar — see who's already off, who can cover. Decide in 60 seconds.
Certification and contract alerts
Set expiry dates on teaching certificates, first aid qualifications, contracts, and work permits. Cedrios alerts you at 90, 30, and 7 days before expiry.
End of term surprises? Never again. You knew about every expiring certificate months in advance.
Every document in one place
Contracts, qualifications, IDs, disciplinary records, performance reviews — stored per staff member, searchable, access-controlled. No more filing cabinets.
Parent asks for a teacher's qualification? Open their profile, view the document. 10 seconds, not 10 minutes.
Track every school asset
Laptops, projectors, textbook sets, lab equipment, musical instruments, sports equipment — logged, assigned, and tracked. Auto return checklist when staff leave.
Missing laptop from the computer lab? Check the asset register — you know exactly who signed it out, when, and in what condition.
Self service for staff
Teachers check their own leave balance, update their phone number, and download their contract — without coming to the admin office. Less interruption for you.
"What's my leave balance?" — they check themselves. You saved 30 minutes today.
Works for every type of school
Primary Schools
10–30 staff
Teacher profiles, leave tracking, basic document storage
Secondary Schools
20–80 staff
Departments (sciences, arts, admin), certification tracking, asset management for labs and IT equipment
International Schools
50–200 staff
Multi-department, expat work permit tracking, compliance documentation, multiple employment types
School Groups / Chains
100–500+ across campuses
Multi-location support, per-campus admin, unified reporting, cross-campus transfers
Vocational & Training Centres
5–30 staff
Instructor profiles, certification tracking, equipment and tool tracking
One system for every role in your school
Teachers
Qualifications, TSC number, teaching subjects, leave, class assignments
Administrators
Employment details, contracts, leave, admin responsibilities
Lab Technicians
Certifications, equipment assigned, safety training records
IT Staff
Assets assigned (laptops, projectors), software licences, maintenance logs
Cleaners & Groundskeepers
Contracts, shifts, uniform issuance, equipment assigned
Security Guards
Contracts, shift schedules, access cards, emergency contacts
Kitchen Staff
Health certificates, food safety certifications, shift schedules
Bus Drivers
Driving licences, vehicle assignments, licence expiry alerts
What it costs for your school
| School | Staff | Plan | Monthly | Annual | Context |
|---|---|---|---|---|---|
| Small primary school | 8 | Free | Free | Free | 5 on free, 3 more? Upgrade to Starter. |
| Medium primary school | 20 | Starter | $40 | $400 | Less than one textbook set |
| Secondary school | 45 | Business | $180 | $1800 | Less than one teacher's monthly salary |
| International school | 120 | Business | $480 | $4800 | Less than one lost laptop per term |
| School group (3 campuses) | 200 | Scale | $1400 | $14000 | One system across all campuses |
Pay annually and get 2 months free
Cedrios follows your school calendar
What happens
New staff onboarding, contract renewals, asset issuance, policy acknowledgements
How Cedrios helps
Quick-add new hires in 60 seconds. Bulk assign assets. Push policies for acknowledgement. Everything documented from day one.
What happens
Leave requests, sick day cover, staff enquiries, day-to-day admin
How Cedrios helps
Leave requests and approvals handled automatically. Team calendar shows who's off. Self service handles routine enquiries.
What happens
Contract reviews, probation assessments, certification checks, asset inventory
How Cedrios helps
Expiry dashboard shows everything due. Contracts, certifications, and probation dates all flagged in advance. Asset register ready for stocktake.
What happens
Offboarding, asset return, document archival, access removal
How Cedrios helps
Auto-generated return checklist. All assets accounted for. Profile deactivated. Records archived. Clean and documented.
Before Cedrios vs. After
Before
- Teacher records in a filing cabinet
- Leave tracked in a notebook or Excel
- Expired teaching certificates discovered by inspectors
- Missing laptops and projectors every term
- County requests take 2 days to compile
- New staff onboarding is a full day of paperwork
- "What's my leave balance?" — 30 minutes of your morning, every day
After Cedrios
- Every staff member's profile one search away
- Leave requested and approved in under a minute
- Certification alerts at 90, 30, and 7 days — you renew on time
- Every asset tracked with chain of custody
- County requests? Search, filter, export. 2 minutes.
- New staff added in 60 seconds, self-service completes the rest
- Self service — teachers check their own balance
What schools say
"We used to spend the first week of every term sorting through paper files. Now everything is ready before teachers even arrive."
School Administrator, Mombasa
"The county office asked for staff records. I exported everything in 2 minutes. They couldn't believe it."
Deputy Principal, Nakuru
"We tracked 40 laptops across 3 labs. For the first time, every single one is accounted for."
IT Coordinator, Kigali
Frequently asked questions
Your school deserves better than filing cabinets.
Free for up to 5 staff. No credit card. Set up in under 5 minutes — even between classes.